As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Serving more than 6,500 students annually, the Language Learning Center (LLC) provides interactive multimedia and computing resources to facilitate authentic language and cultural learning at the University of Washington. They integrate technology into the language classroom and support every language program on campus through their digital audio, video, satellite, and software resources. Through the integration of this technology into the classroom, they make language learning more exciting, current, and relevant.
The LLC is currently seeking an Administrative Assistant 3 who is able to work well both independently and in a team setting. This person must have excellent organizational, communication and interpersonal skills, and excellent attention to detail. Responsibilities include administrative support for the department faculty, students, and administration as well as general departmental office support.
General office support:
Maintain confidential documents and files according to established retention guidelines
Establish office and administrative systems and procedures, analyzing current workflows and practices to ensure compliance with University of Washington policies and/or other external regulations
Maintain building key and access-card inventory and distribution
Answer department phone and email
Monitor Workday and other payroll records and coordinate with the Administrative Support Team as needed
Analyze personnel, financial, payroll, and other data, creating reports as needed
Coordinate research experiences, travel, conferences, meetings, reimbursements and other specific project activities
Ensure staff meet training requirements where necessary; driver training, health & safety, room use, etc.
Provide basic technical troubleshooting to faculty, staff, and students for all department office machines
Respond to information requests regarding resources and resources access; drop-in-lab, computer classrooms, media production studio, etc. Maintain usage data as needed
Responsible for departmental office supply purchases through eProcurement and Procard; perform monthly reconciliations and complete monthly reports
Monitor and maintain emergency supplies (including building-external emergency / first aid supplies and tools)
Coordinate LLC emergency response plan
Coordinate with UW Facilities, Denny Hall Building Coordinator, and LLC staff, regarding intermittent environmental matters, such as planned power outages, UW or outside contractor work, emergency custodial work, etc.
Assist with event preparation (reserve rooms, produce flyers, order catering, etc.)
Schedule departmental meetings, draft agendas and take minutes as needed
Manage department equipment inventory lists in OASIS
Train and orient student workers; allocate time for student work schedules
Respond to questions regarding language testing and scheduling
Assist in the proctoring of special language testing sessions
Field requests from K-12 and general public for access to resources
Support, coordinate, and track unit-wide projects, monitoring and reporting on progress
Monitor milestones for grant projects
Assist in room refreshes (e.g., video conferencing and computer classrooms)
Help manage technology and equipment installs, repairs, etc.
Coordinate projects with other UW departments and centers
Assist unit Director with special projects as needed
Other duties as assigned.
Requires High School/GED AND four years of office or administrative support experience OR equivalent education/experience.
Multilingual and/or multicultural background
Experience working as administrative support for a language education program
Experience with grants
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.