As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington School of Drama (SoD) has an outstanding opportunity for an 80%, 11-month Constituent Relations Officer (CRO). (This position works 32 hours per week for 11 months of the year and has one month off—typically July.) The CRO manages and facilitates the day-to-day aspects of the School of Drama’s broad-based engagement efforts. These efforts include organizing events, planning and executing multiple appeals per year, implementing strategies for outreach, providing communications strategy and support, and promoting efforts that target various audiences, including alumni, donors, prospective students, and the community-at-large.
The School of Drama is committed to building and supporting a multicultural community that fosters equity, diversity, inclusion and access. Our faculty, staff, and students are engaged with the ways that race, gender identity, sexuality, ability, class, and ethnicity intersect with and shape the human experience, both inside the educational experience and outside of it. We encourage all members of the School of Drama to think critically about the world around them and engage actively. Thus, we are seeking candidates whose education, work experience and lived experience have not only prepared them to fulfill our commitment to equity and inclusion but have also given them the confidence to effectively engage with students, staff, and community from a wide spectrum of backgrounds. Our faculty and staff are expected to understand and embrace our commitment to respecting and representing diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions, and to interrupt behaviors that hinder our work towards anti-racism and our diversity and inclusion efforts. Black, Indigenous, People of Color and members of other under-represented groups are encouraged to apply.
Our mission is to develop innovative and courageous artists and scholars poised to be the creative leaders of tomorrow. We are committed to producing citizens capable of contributing to a more creative, connected, and compassionate world. The School’s graduates go on to careers in theatre, film, television, arts management, advertising, design, creative media and other areas such as law and business where the skills of critical thinking, problem solving, collaboration, entrepreneurship and creativity are essential. The University of Washington serves a diverse population of 45,000 students, faculty, and staff, including 31% first-generation college students, over 30% Pell Grant-eligible students, and faculty from over 70 countries. Seattle is a well-known center of innovation and culture, and the School of Drama enjoys a close relationship with the area’s many regional theatres.
Under the general direction of the Director of Engagement of the School of Drama the CRO works closely with the College’s Advancement team. Main responsibilities include coordinating advancement efforts that help to engage donors with the goal of increasing private giving to support students, faculty and programs, and representing the interests of Drama to both internal and external stakeholders.
This position is responsible for building and stewarding relationships with a variety of constituencies, including donors, alumni, students, faculty and staff, and the general public. This position works closely with other constituent relations officers across the Arts division to ensure consistent messaging that positions the School of Drama as a leading theatre training program. This position focuses on activities designed to enhance public awareness and increase private support for the school.
General Administrative Duties:
Providing outstanding customer service to the all constituents of the school and professionally representing the school and the University of Washington in all interactions
Composing email and hard copy correspondence, including donor solicitations, thank you letters, invitations, e-newsletters, and requests for information
Attending Constituent Relations meeting, School of Drama staff and faculty meetings, and College of Arts & Sciences advancement meetings
Providing monthly reconciliation of Procard transactions and financial expenditures.
Performing other duties as assigned by the School of Drama’s Director of Engagement or the Director of Advancement for the Arts and Humanities
Processing donations in coordination with central advancement staff
Composing patron communications for mainstage shows (e.g. complimentary ticket invites, show-related special events, etc)
Planning and executing multiple fundraising appeals each year
Assisting the College of Arts and Sciences advancement team in implementing its annual fundraising plan designed to steward existing donors, cultivate new donors, and support the school’s overall mission
Working with the stewardship team to track and monitor student calling and annual giving deadlines
Managing relationships with donors, including correspondence, coffee meetings, and lunches
Supporting student participation in school-related fundraising activities, including providing advice, mentorship, and administrative support
Interfacing with academic leadership around fundraising strategies and implementation
Planning, managing, and executing small to medium-sized cultivation and stewardship events each year, either independently or in conjunction with the College of Arts & Sciences advancement team. This includes overseeing and/or managing all supporting event logistics including—but not limited to—collaborating and identifying appropriate constituencies for guest lists and subsequent RSVP lists, coordinating transportation/parking and security issues, selecting menus and décor, procuring catering and/or negotiating and retaining caterers and/or other vendors (Event-related duties will require regular evening work)
Requesting reports, data, and other information from Advancement Services and analyzing data for consistency and appropriateness for given tasks.
Participating as a member of the College of Arts & Sciences advancement team, providing input on donor solicitations when appropriate
Maintaining donor information in the University-wide customer relationship management database (CRM)
Organizing and maintaining donor files
Marketing and Communications-Related Duties:
Creating public-facing communications using Marketo email platform
Managing ordering, pick-up, and distribution of print materials
Creating production programs and other public-facing materials related to productions
Acting as backup administrator for School of Drama social media accounts
Other marketing and communications tasks as assigned by Director of Engagement
Bachelor’s degree is required.
Minimum of three-year’s experience in donor relations or related field.
A demonstrated commitment to equity, diversity, inclusion, and access
Capacity to work effectively with many constituencies (e.g., staff, faculty, students, alumni, friends, vendors, donors and volunteers)
Strong project management skills, including the ability to prioritize work
Ability to maintain confidentiality
Ability to work in a team environment as well as independently; must be flexible in a fast-paced setting and able to meet due dates
Ability to communicate effectively when writing and speaking
Proficient in the use of Microsoft Office and Adobe systems
Experience working at the University of Washington or in a higher education environment or other complex organizational structure
Experience working with large databases
Experience working with email distribution systems such as Marketo, MailChimp, Constant Contact, etc
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.