FINANCIAL SVC ANL 3 (Purchasing Manager)

Department Description

Department Purpose

Student Housing and Dining Services (SHDS) is a self-supporting auxiliary that provides housing and dining services to approximately 15,000 undergraduate, graduate, and students with families who live in on-campus residential facilities (university owned/managed and Public-Private-Partnerships), as well as providing residential, retail and catering dining services for the campus community. SHDS also provides student support and conference housing services to the campus and general community. For more information about SHDS visit our website at http://www.housing.ucdavis.edu.

Student Housing and Dining Services has adopted the following Diversity, Equity and Inclusion statement:
Student Housing and Dining Services, is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

The Purchasing team within the Financial Operations sub-unit manages over 1600 Purchase Orders, Procurement Card purchases and AggieBuy orders for an annual expenditure of over $7 million dollars.

Job Summary

Under the general supervision of the Assistant Director of Financial Operations and with high level of independence, review, coordinate and complete terms and specifications for contractual agreements for Student Housing and Dining Services (SHDS). Serve as departmental subject matter expert in interpreting and disseminating departmental and campus policy and procedures related to purchasing. Serve as a departmental purchasing resource and provide purchasing support and training to staff. Function as vendor contact to resolve issues and discrepancies. Support financial controls, accountability, business operations and administration. Support Assistant Director in analysis of project and financial resources, including current year expenditures for SHDS. Support Senior Buyer position in purchasing for the Dining Services unit and other housing operations. Provide excellent customer service, providing quality control to minimize errors in purchasing and fiscal activities. Liaison with Supply Chain Management (SCM), Shared Services Organization (SSO), Accounts Payable and other departments to support goals of unit. Support Assistant Director in maintaining departmental policies and procedures and implementing changes in University policy and regulations. Manage department purchasing team. Supervise staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. Responsible for activities associated with purchasing, supporting day to-day unit operations and other finance related functions. Determine, delegate, and assess workload of purchasing staff to achieve departmental goals, ensuring a high level of service. Responsibility for recruitment, selection, developing, coaching, training, evaluating, and corrective actions. Provides leadership and develop mentor relationships to encourage and support employee growth and professional development. Provides direction according to established policies and management guidance.

POSITION INFORMATION

Salary Range

$54,400/annually - $109,200/annually

No. of Positions

1

Appointment Type

Career

Percentage of Time

Full-Time, 100%

Shift Hours

Monday - Friday, 8am - 5pm

Location

Davis, CA.

Union Representation

No

Benefits Eligible

Yes

Apply by Date



PHYSICAL DEMANDS

• Lift boxes and files weighing up to 25 lbs.
• Sit in front of a computer terminal and type on keyboard for extended periods of time.
• Read fine print on computer screens

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Special hazards of the position may be exposure to chicken pox, hepatitis B and/or other infectious diseases.
• Work a flexible schedule with occasional overtime, evenings/nights and varied lunch hours to meet deadlines.
• Position may be eligible for telework
• Work in a busy and sometimes noisy work environment with periodic interruptions.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience in purchasing, accounts payable, ledger reconciliation, business contracts, materials management and internal controls, including processing online transactions.
• Experience in personnel management including staffing resource assessment, recruitment, training and development, work assignment, supervision, team building, performance evaluation, corrective/disciplinary action and conflict resolution.
• Management experience in planning and implementing process improvements to enhance work processes and systems.
• Experience performing analyses of complex information, performing independent research and presenting complex data to facilitate decision-making and strategic planning.
• Experience planning and organizational skills to work independently with minimal direction; excellent judgment to analyze workload, organize, coordinate, and manage a variety of complex tasks and projects concurrently, with competing critical deadlines.
• Experience communicating effectively verbally and in writing, with ability to prepare a variety of correspondence, reports, policies and procedures, agreements, training documents, and performance evaluations.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Computer skills to utilize various software programs such as word processing, spreadsheets, and database management programs.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience using university centralized financial systems (KFS, FIS Decision Support, Aggie Travel, AggieBuy and Online PrePurchasing systems), supporting a large and complex organization with varied financial transactions and processes.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of generally accepted accounting principles used for general ledger entries and reports.
• Leadership and decision-making experience to lead meetings, communicate effectively with management, staff, and campus community, and problem solve while evaluating changing business needs.
• Analytical, problem solving and management skills to independently research, develop, and recommend solutions to complex problems and issues dealing with policy and procedure related to purchased transactions and accounts payable.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary Range

$54,400/annually - $109,200/annually

No. of Positions

1

Appointment Type

Career

Percentage of Time

Full-Time, 100%

Shift Hours

Monday - Friday, 8am - 5pm

Location

Davis, CA.

Union Representation

No

Benefits Eligible

Yes

Apply by Date



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=35824&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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