Department Coordinator (Administrative Support Coordinator II)
San Diego State University
Location: San Diego, California
Internal Number: 3202232
Department Coordinator (Administrative Support Coordinator II)
Job No: 510852 Work Type: Locations: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
The Department of Physics has eleven full-time tenured and tenure-track faculty and one technical staff. The Department offers a Master of Sciences degree in Physics, a Master of Arts in Physics, a Master in Medical Physics, a Major in Chemical Physics with the B.A. in Applied Arts and Sciences, a Major in Physics with the B.A. degree in liberal arts and sciences, a Major in Physics with the B.S. degree in applied arts and sciences, Teaching major in physical science for the single subject teaching credential in science/physical science.
The Department of Astronomy has five full-time tenured and tenure-track faculty and one technical staff. San Diego State University has the only Astronomy Department in the California State University system, and is the only campus to offer Bachelor's and Master's degrees in Astronomy. The Department is actively engaged in research and is highly committed to student education. Students actively participate in research under the direction of the Department's seven faculty. The Department provides excellent research and instructional facilities with its Mount Laguna Observatory and CCD Laboratory.
Under general supervision, the incumbent is responsible for the administrative operation of the Physics/Astronomy Department office. This position reports to the department chairs of the Physics and Astronomy Departments. Major responsibilities include: maintenance of the Faculty Budget for both departments, including the processing of academic appointments for faculty, teaching associates and graduate assistants, processing of sabbatical/leave paperwork; reporting workload of instructional positions (APDB); oversight of all State and SDSURF budgets; works with the department staff who handles purchasing for the departments to maintain and track all fiscal transactions; serves as the department contact for reappointment, tenure, and/or promotion (RTP); serves as the office lead and is responsible for administrative reports, the preparation of the class schedule, and performs a variety of general office and clerical/administrative functions for the department chairs, faculty, and students. As lead, this position ensures continuous and efficient operations of the Physics and Astronomy departments.
For more information regarding the Department of Physics, https://apptrkr.com/get_redirect.php?id=3202232&targetURL=ment of Physics, click here.
Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Work schedule to be arranged based on operational needs.
This position is physically located at the SDSU Main Campus in San Diego.
Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Knowledge and understanding of university policies and procedures as related to this position, experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies
Advanced MS Excel spreadsheet experience such as using pivot tables and conditional formatting
Experience with ORACLE, PeopleSoft, OnBase, Interfolio, ASTRA, AppExpress
Experience in preparation of T/TT faculty, lecturer and TA/GA/ISA appointments
Experience with policies and procedures as they apply to bargaining units unit 3 and unit 11.
Experience with class schedule
Experience with the retention, tenure and promotion process and periodic evaluation for temporary faculty.
In-depth knowledge of Microsoft Office Suite -Word, Excel, PowerPoint, Access
In-depth knowledge of Outlook, Google mail and calendar
Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,800 per month.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,440 - $5,639 per month.
SDSU Vaccine Policy
In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.
The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.
Initial review of the required application materials, including cover letters and resumes, will begin on March 28, 2022. To receive full consideration, apply by March 27, 2022. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at email@example.com.
Advertised: Mar 11, 2022 (1:05 PM) Applications Close: Open until filled
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.