Assistant College Programs Coordinator, Kresge College
University of California Santa Cruz
Location: Santa Cruz, California
Internal Number: 3208820
Assistant College Programs Coordinator, Kresge College
Location: Santa Cruz Job ID: 35838
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is:05-31-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
Colleges, Housing and Educational Services (CHES) is a multi-funded organization within the Business and Administrative Services (BAS) division at the University of California (UC) Santa Cruz. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, employee housing and capital planning, dining services, conference services, early education services, the Bay Tree Bookstore, ID card services, and business and financial analysis for these areas. Through these units, educational and developmental programs and services are offered to all members of the campus community including students, faculty, staff, children and external constituents.
CHES provides on-campus housing and dining services to nearly 9,500 undergraduate and graduate students in ten residential colleges and six multi-college affiliated residential communities which support single students and students with families. Employee housing is provided through 51 rental units at the Laureate Court apartments and 188 for-sale homes in four different locations. The unit also provides off-campus student housing support and summer conference operations. CHES manages the auxiliary services units of the Bay Tree Bookstore and ID card services and offers Early Education Services for student parents.
Under the general supervision of the College Programs Coordinator, the Assistant College Programs Coordinator will provide administrative and general program support to the College Programs Office(s). Provide assistance to students and student groups regarding policies and procedures for implementing student events, etc. Assist with supervision of student programs staff. Support Orientation and Move-In, Welcome Week, College Nights, Commencement, and other college-wide programming.
Salary Information: $21.52 / Hourly
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Clerical Employees (CX)
Job Code Classification: 004723 (BLANK AST 2)
Travel: Never or Rarely
70% - Core Function: Student Activities and Programs
Participates in planning and implementation of college-wide events for diverse populations.
Assists in development, planning and implementation of a wide variety of activities in line with the curriculum of the college, involving students in the planning process as appropriate.
Acts as a resource person for planning, publicizing, and implementing activities and programs organized by students of the college(s) and registered student organizations who seek to cosponsor activities in the college(s). Assist with coordination of admissions/outreach programs as needed.
Attends and oversees some evening and weekend events to ensure compliance with campus policy and contractual events; act as College contact in emergencies.
Ensures the timely publication of announcements about College events. Assist with the creation of flyers and other promotional materials for college events. Utilizes Adobe Suite and other graphics programs to create professional level publications.
Purchases needed items for college activities. Works with vendors and service providers to fulfill needs for college activities.
30% - Core Function: Administrative Support
Supports all administrative functions of the College Programs Office.
Provides in-person and virtual service to students, staff and public.
Maintains calendars and schedules.
Assists in the creation of a variety of publications and social media postings as needed; maintains the Programs website and supports Programs social media platforms.
Plans, organizes, and manages duties of student staff including the day-to-day operation of the office and student program development.
Assists in the hiring and training of student staff. This includes Programming Assistants, and College Guides/Orientation Leaders/Welcome Leaders/volunteers. Maintains student personnel records including timesheets.
Maintains and organizes office supplies, inventory, surplus and key control.
Assists with maintaining budget, as needed.
Administrative/clerical skills with knowledge of standard office procedures and equipment.
Experience planning, problem solving, and implementing projects or events in collaboration with others.
Demonstrated customer service skills.
Demonstrated effectiveness in interacting with individuals of various social, cultural, economic and educational backgrounds in an inclusive manner.
Experience with computer and web applications including word processing, spreadsheets, databases, social media platforms, email, and calendar applications.
Demonstrated organizational skills with the ability to prioritize multiple competing deadlines and with frequent interruptions.
Excellent interpersonal, written, and verbal skills.
Ability to handle confidential matters with tact, discretion and personal integrity.
Artistic and graphic design ability sufficient to create flyers, brochures, and handbooks in applications such as in Design.
Experience working with students in an educational context.
Experience with Google Suite Applications.
Experience motivating and/or supporting staff or volunteers.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to lift 15 pounds with or without accommodation.
Must have the ability to perform work overhead, including the ability to work from a stepladder or ladder.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our HowtoApply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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