UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 06-20-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The University of California Santa Cruz is seeking an enthusiastic Program Coordinator to support our leadership team in administering biomedical science training programs.
The Program Coordinator will work as part of a team of researchers and educators to administer extramurally funded training programs for undergraduate, pre- and post-doctoral training programs in the biomedical sciences. Currently, seven multi-year training programs fall under this umbrella. All of our programs emphasize the benefits of fostering a diverse, equitable, and inclusive environment. A main role of the Program Coordinator will be to work with faculty members and a program director to coordinate overlapping program requirements and shared program activities on campus and in collaborations with other universities.
We value organizational effectiveness, attention to detail, independence and a positive attitude. We offer a dynamic and exciting work atmosphere, a flexible schedule, career development and growth opportunities, and evolving responsibilities in an ambitious and collegial research and training environment.
The position will support the Institute for the Biology of Stem Cells (IBSC) at UCSC. The IBSC is a multi-division institute that supports all stem cell-related research, training, and activities on campus. The IBSC oversees five of the seven current training programs, with the remaining two administered by the Departments of Molecular, Cell, and Developmental Biology and Biomolecular Engineering. The seven training programs span eight departments ranging from Bioengineering and Applied Math, to Molecular, Cell, and Developmental Biology, Chemistry, and Microbiology, to members of UCSC's Science and Justice Research Center. The IBSC leadership and many of its research laboratories and core facilities are housed in the Biomedical Sciences building at the center of Science Hill.
Salary Information: Salary Range: $25.78 - $30.22/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX Union
Job Code Classification: 004722 (BLANK AST 3)
Travel: Never or Rarely
75% - General Administration
Assist with the following tasks for our 7 current training programs and potential future initiatives:
Assist in program application cycles, including:
Advertise all program opportunities and application deadlines with appropriate lead times (IBSC website, group emails, Twitter, LinkedIn).
Communicate with applicants confirming receipt of all material / requesting missing documents.
Collect and sort all program applications, establish spreadsheets, and assemble materials for review by program leadership or outside selection committees.
Schedule candidate interviews.
Communicate results and specific details to applicants.
Assist in year-round program organization, including:
Facilitate regularly occurring program events (annual program kick-offs, bi-monthly Institutional Research and Academic Career Development (IRACDA) events, annual Research Review Day, etc.).
Monitor compliance with training program requirements (feedback forms, workshop/stem cell club attendance, patient advocacy and science outreach activities etc.). Keep track of all responses in spreadsheets and alert program leadership of requests for program activities.
Distribute annual program evaluation forms and enter data on spreadsheets for feedback analysis.
Record trainee achievements for program renewal applications (publications, presentations, successful job applications).
Assist in routine program administration, including:
Monitor program email account and answer routine program questions (or forward to program leadership).
Schedule events (external program review committees, program leadership meetings).
Program website updates (latest application deadlines, mentors for each of the programs, updates on program cohorts, photos of participants, events, etc.)
Assembly and formatting of quarterly newsletters (scan pubmed and lab websites for new publications, format written contributions and images for email release in imodules), update distribution lists.
25% - Training Programs and Communication
Assist with the assembly of relevant information for training program renewal (characteristics of all applicants, of successful applicants, achievements by all program participants, complete NIH tables with former trainees by new faculty in our NIH-funded programs and the equivalent for other programs).
Communicate with faculty about relevant, lab-specific information.
Other duties as assigned.
Experience using standard computing tools including Microsoft Suite, Google Suite, and administrative databases.
Experience establishing and maintaining effective work systems and records.
Interpersonal skills with a customer service orientation and the ability to work effectively with senior management, staff, faculty and students.
Ability to complete assigned tasks and to work independently.
Ability to work as a member of a team.
Organizational skills sufficient to prioritize work with competing deadlines.
Excellent writing skills.
Excellent math skills.
Excellent oral communication skills.
Ability to maintain close attention to detail, and proofread work carefully.
Flexibility and willingness to undertake special projects or have work assignment priorities change.
Ability to exercise good judgment and discretion in handling sensitive and confidential information.
Experience with grant support for academic or small business entities.
Experience with event planning and execution, including working with internal and external vendors, hosts, attendees.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to maintain conduct and appearance suitable for working in a professional setting.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our HowtoApply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Copyright 2022 Jobelephant.com Inc. All rights reserved.