At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Founded in 1969, the Goldman School of Public Policy (GSPP) embodies the intellectual rigor, entrepreneurial spirit, public mission, and social commitment characteristic of UC Berkeley. As a professional school of public policy grounded in scholarly practice, we mobilize the rich intellectual resources of the campus to provide a transformational academic and cultural experience that instills standards of excellence and a deep sense of pride in one's work, learning community, peers, and academic home.
GSPP consistently ranks among the top policy schools in the country, currently #1 in policy analysis and #3 in public affairs according to U.S. News and World Report. GSPP helped define the art and science of modern public policy and pioneered the data-driven, evidence-based approach that remains our hallmark. Current faculty include former Labor Secretary Robert Reich, former Michigan Governor Jennifer Granholm (currently U.S. Secretary of Energy), and former Secretary of Homeland Security and Arizona Governor Janet Napolitano.
GSPP offers three graduate degree programs, a doctoral program, an undergraduate minor, and several concurrent degrees. Goldman School faculty represent the top researchers in their respective fields-including economics, political science, law, social psychology, and engineering-and their expertise ranges from education policy to racial profiling to clean energy. Fundamental to GSPP's success is our culture, shaped by individuals from across the globe whose diverse perspectives and life experiences enrich our community. GSPP students, faculty, and staff are characterized by high quality work, exceptional talent and creativity, broad experience, and a shared commitment to our public mission, which is always at the forefront.
As a key member of the Dean's Office, the Events Specialist works in close consultation with GSPP staff and faculty to plan and organize internal and external events, including meetings, retreats, public lectures, colloquia, VIP visits, as well as donor cultivation and alumni activities. The Events Specialist serves as primary project manager, planner, and executor for assigned events and in-house expert/support resource on other events. The successful candidate is an experienced professional who is highly organized and detail oriented; has an in-depth understanding of running moderately complex and/or medium-sized events; brings a strong customer service orientation, team/collaborative approach and learning mindset to their work; is comfortable managing multiple stakeholders; is an effective problem solver; cares deeply about our public mission; and strives for iterative improvement and excellence in all that they do.
Application Review Date
The First Review Date for this job is: 07/21/2022.
Works in close concert with the GSPP leadership team and members of the development and communications teams on all details regarding events and event planning.
Plans, organizes, and coordinates all logistical and technical aspects of assigned events, including investigating and securing appropriate event locations, permits, and vendors; handling travel arrangements, honorarium payments, and reimbursements; placing orders and processing payments; arranging vendors and suppliers; determining and coordinating staffing needs; arranging for and testing technology; overseeing volunteers; managing ticketing and RSVPs; and developing and implementing event budgets.
Creates and maintains checklists, processes, and systems to ensure accurate record keeping, a smooth workflow, compliance with campus and school policies, and adherence to best practices.
Acts as in-house events expert and project manager; advises and provides guidance to other staff on best practices, resources, and preferred vendors.
Contributes to and participates in long-range schoolwide event planning.
Supports activities and responsibilities of the Dean's Office.
Other duties as assigned.
Must be able to work occasional evenings and weekends.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including the design, organization and production of events of varying size and complexity.
Demonstrates good judgment in making decisions and managing events.
Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising and other events.
Highly developed interpersonal communication skills including political acumen and social perceptiveness.
Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Skill in supporting effective donor stewardship.
Skill at responding effectively to priorities and setting deadlines.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions.
Ability to complete large volume of diverse tasks efficiently, meeting established deadlines and within budget constraints.
Ability to effectively work with invited guests, donors, government officials and university VIPs.
Ability to give clear directives and use independent, rational judgment to make optimal decisions.
Knowledge and skill to set and monitor work standards and protocols.
Bachelor's degree in related area or 4-5 years' experience and/or equivalent experience/training.
Familiarity with UC Berkeley systems, processes, and policies.
Familiarity with academic culture and UC Berkeley values, including zero waste and DEI goals.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience within the range of $70,000.00 - $90,000.00.
Please submit your cover letter and resume when applying.
This is a hybrid position, with 50% remote work eligibility.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.