UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 06-16-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
Originally founded in 1997, Baskin Engineering (BE) is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
Under the general supervision of the Baskin Engineering Academic Payroll Supervisor, the Academic Payroll/Personnel Analyst serves on the team responsible for a broad range of tasks supporting employment and accurate on-time pay for the appointment life cycle of the academic faculty and researcher employees in the division and facilitates hundreds of academic student employee hires each quarter. The Academic Payroll/Personnel Analyst enters, monitors, and maintains academic employee job records in divisional, campus, and centralized HR systems, ensuring that transactions comply with personnel and payroll policies, business procedures, collective bargaining agreements, and audit requirements. The analyst applies organizational policies and procedures to resolve various job record and payroll issues and works on problems of moderate to complex scope where analysis of situations or data requires a review of multiple factors. This position regularly interacts with the Baskin Engineering academic personnel, budget analysts, department managers, individual students, faculty, and researchers, plus other central campus staff and administrators.
Salary Information: Salary Range: $31.35 - $36.30/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 2
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 007714 (ACAD HR ANL 2)
Travel: Never or Rarely
45% - Academic Personnel Administration
Ensure academic personnel and pay actions comply with policies, procedures, collective bargaining agreements, and audit requirements. Research, analyze, and accurately apply policy, using resources at the divisional, campus, and UC system-wide levels.
Routinely compose correspondence, answer questions for moderately complex and commonly confidential personnel, and pay actions to a highly diverse audience of faculty, researchers, and students.
Collaborate with and guide the divisional academic personnel team, department managers, graduate advising staff, principal investigators, and budgetary research analysts regarding academic personnel and pay actions.
Process transactions in the University of California Payroll, Academic Personnel, Timekeeping, and Human Resources (UCPath) system, including position management, hires, personnel review outcomes, leave absences, terminations, special salary programs, one-time pays, additional pays, and funding. Resolve concurrent job conflicts; analyze and resolve discrepancies; prepare appropriate documents for transactions; adhere to published deadlines for online entry updates.
Hiring: Initiate on boarding and associated employment paperwork following divisional, campus, State, Federal, and UC system-wide policies and procedures; meet in person with employees to complete Federal Form I-9; provide orientation services; prepare and maintain materials necessary for the on-boarding and off-boarding processes.
Continuation of employment: Initiate, monitor, and maintain communications to continue academic appointments and extend funding; ensure appropriate lead times; update and maintain the continuation of employment database consistently and accurately.
International students/scholars: Monitor work authorization end dates to ensure compliance. Routinely coordinate and collaborate with academic employees and divisional staff to maintain work authorization end dates.
Graduate Student Researcher (GSR) employment: Initiate the quarterly hiring calls; monitor, analyze, and maintain communications about GSR employment; coordinate with principal investigators, graduate advising staff, and budgetary research analysts; update the graduate database consistently and accurately.
Reader/Tutor (R/T) employment: Initiate the quarterly hiring calls; monitor, analyze, and maintain communications about R/T employment; coordinate with instructors and department managers to establish and monitor course support allocations; analyze and approve online employment applications; generate appointment offer letters; update and maintain the online application system.
Teaching Assistant (TA) employment: Process quarterly TA appointments in coordination with the Baskin Engineering graduate advising staff.
30% - Academic Payroll Administration
Audit payroll reports and rosters to ensure accurate pay for monthly and biweekly payroll cycles; submit manual time reporting files when necessary; adhere to published deadlines for payroll processing.
International students/scholars: Initiate and maintain international tax requirements systems and paperwork.
Process payroll expense transfers in the University of California Payroll, Academic Personnel, Timekeeping, and Human Resources (UCPath) system; analyze and resolve discrepancies; prepare appropriate documents for transactions; adhere to published deadlines for online entry updates.
Investigate, analyze, and resolve missing pay, late pay, and overpayments when necessary.
Terminations: Follow divisional, campus, and UC system-wide policies and procedures to facilitate the termination process for academic employees; initiate off-board notifications; process final pay and leave payouts; adhere to published deadlines to prevent overpay/underpay.
10% - Time and Attendance
Audit monthly and biweekly timesheets (electronic and paper); analyze, interpret, and accurately apply time and attendance policies; monitor for compliance with personnel policies and collective bargaining agreements; analyze and resolve time and attendance discrepancies; prepare and process any related salary adjustments.
Leave Accruals: Analyze and reconcile leave accruals in compliance with personnel policies and collective bargaining agreements; analyze and resolve discrepancies; prepare and enter leave adjustments and payouts.
10% - Staff Liaison
Provide resources to and advise supervisors and employees on academic personnel and payroll topics such as employment, paychecks, benefits, leaves, taxes, work-related accident reports, personnel policies, and collective bargaining agreements.
Liaise with campus staff in the Academic Personnel Office (APO), UCPath Academic Human Resources team, Staff Human Resources, Financial Affairs, UCPath Center, and other divisions regarding academic personnel and payroll issues.
Identify and alert the Academic Payroll Supervisor of any potential employee relation issues, complex pay issues, and errors.
Review, analyze, and reconcile divisional and central generated reports related to personnel and payroll activity.
5% - Special Projects/General Support
Cover virtual office hours as directed.
Attend individual, team, divisional and campus-wide meetings, training, and workshops as directed.
Serve as backup during payroll team members' absences.
Coordinate with the Academic Payroll Supervisor to update and maintain divisional payroll web pages, workflow process documents, Google Shared Drives, Google Groups, and other shared resources.
Participate in team projects, systems testing, search committees, and workgroups as directed or requested.
Bachelor's degree in related area and / or equivalent experience / training.
Basic knowledge of and ability to apply/interpret university policies and procedures, which govern academic human resources.
Excellent organizational skills with the ability to coordinate multiple tasks under the pressure of deadlines and conduct a high volume of work.
Problem solving skills with the ability to think critically, analyze data, and perform work with a high degree of accuracy.
Experience with common office software applications and/or the Google applications suite, calendaring tools and/or other similar programs.
Knowledge of HR management systems and/or other related business programs with demonstrated ability to learn new systems.
Ability to verbally communicate information effectively and persuasively with diverse audiences.
Sufficient writing skills.
Sufficient math skills to calculate effort percentages, distribution percentages, apply rounding methodologies, quarterly hour basis time reporting, and reconcile accruals.
Ability to exercise sound judgment and discretion in handling sensitive and confidential information and materials.
Ability to work as an effective member of a team.
Ability to work independently.
Familiarity with University of California academic personnel and payroll policies and procedures.
Experienced with UCPath, Tracker, Glacier, CruzPay, and/or DocuSign.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
The selected candidate must work at least one day per week on campus.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
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The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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