At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Office of the Chancellor provides administrative, organizational and communications support to advance the Chancellor's vision, core values, and priorities for the University of California, Berkeley.
**Remote / Telecommuting options (needing to be available in person for occasional mandatory meetings and department needs) are negotiable for this position.
Application Review Date
The First Review Date for this job is: July 22, 2022
Divisional Support (35% )
Coordinate and calendar funding application processes (BSAS, ESP) as assigned. May partner with units to help draft applications.
Ad-hoc reporting as needed. Provides key support throughout the budget process. Including but not limited to; partnering with reporting Departments to provide analytical support, uploading budgets into Cal Planning, partnering with DFL to reconcile any discrepancies, help develop and improve budgeting templates.
Responsible for Cal Planning support for the Division (budget submission, quarterly pulls using Smartview, creating templates as needed)
Responsible for divisional SAS115 administration. Send out notifications, provide reports as needed, review for completion, and remind units when approaching the due date. Performs initial review prior to departmental certification.
Monitor assigned ledgers for unusual activity and resolve/escalate issues as needed.
Manages special projects as assigned.
May partner with UDAR and other team members to monitor and reconcile event expenses as assigned.
Functions as G45 qualifying event control point. Audits logs to ensure events are recorded correctly and properly coded COA-wise. Works with UDAR and internal partners if information is missing and needs to be corrected. This includes ensuring all events are recorded on house log, COAs are coded correctly and recorded on UHouse calendar, etc.
Partners with event reconciler, UDAR and IO as needed to resolve any issues. May partner in G45 reporting process
Partners with the DFL to monitor and research new funding opportunities for the
Divisions Departments (60%)
Departmental Support Responsible for initiating all financial journals within assigned units.
Handle review and approvals of all purchasing for assigned units (Blucard reconciliation, Bearbuy approvals, etc). Provide purchasing/payment support (training, walkthroughs, etc) to all units as needed. May initiate purchasing transactions as needed.
Assists with travel arrangement and conference registrations for assigned units as requested.
UC Path transaction initiation for supported Departments (position creation, salary COA, Direct Retros, etc).
Performs initial SAS115 review for assigned units. Provides quarterly updates on the 115 review to the Department head in order to facilitate their quarterly review and approval.
Partners with the Department head and DFL to construct an operating budget annually as assigned.
Performs all analysis, preparation and input for assigned departmental budgets.
Monitor ledgers for unusual activity and resolve/escalate issues as needed.
Ad-hoc reporting as needed.
Partners with the DFL to provide the Department head with a quarterly budget update and forecast.
May provide day-to-day administrative support (including meeting scheduling and calendar maintenance).
May assist with visitor coordination as needed (scheduling, meeting, etc)
Responsible for set-up and ongoing maintenance of departmental information systems such as electronic internal audit work paper system (Wolters Kluwer TeamMate)
Assists with communication, coordination with and periodic reporting to the Office of the President units such as Ethics, Compliance and Audit Services May be responsible for maintaining business records for assigned units, including departmental e-mail and shared drive accounts for assigned units.
May be responsible for maintaining departmental facilities space as assigned.
May be responsible for departmental website administration as assigned.
Assists, and in some cases, leads administrative onboarding and offboarding of staff, including IT system access.
May serve on committees, representing department / unit. (5%)
Working knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements.
Ability to interpret policies and develop procedures to ensure compliance.
Strong written, oral and interpersonal communication skills, including political acumen, to build and maintain effective working relationship at all levels of the organization.
Must be proficient in use of Microsoft Office, Google Suite, videoconferencing platforms and common desktop/web applications.
Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment.
Excellent analytical and critical thinking skills, including skill in creative and effective decision-making and problem identification/avoidance/resolution.
Skills to organize work to achieve timely progress on multiple projects, distribute effort among the projects, meet deadlines, and maintain a high level of productivity.
Strong attention to detail.
Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging, and ability to apply and integrate core concepts of DEIB into everyday practice.
Expertise in and/or ability to learn University of California business and finance policies.
Bachelor's degree in Accounting, Business, Finance, a related field, or equivalent experience and training.
Salary & Benefits
This is an exempt, monthly paid position. The annual salary range of the position is $74,300.00 - $90,000.00, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.