HR Assistant 3

Department Description

The LOA (Leave of Absence) Centralized Services department handles and oversees all aspects of leave management and administration. This department plays a crucial role in ensuring compliance with applicable laws and regulations while providing support to employees. The department serves as a central point of contact for UC Davis Health Staff and acts as a liaison between employees, managers, HR personnel and external vendors.
Job Summary
Final Filing Date
06/07/2023
Salary Range
$21.22 - $40.47
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
This position may be eligible for hybrid and/or remote work arrangements
City
Sacramento
Union Representation
No
Benefits Eligible
Yes


We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities
Under the direction of the LOA Centralized Services leadership, and under the consult of Disability Management Services, the successful applicant will review and triage all incoming leave of absence requests. This position serves as the initial point of contact for FML/MLOA/CFRA/Personal/WC/Light Duty/Military as well as any and all leaves in the Collective Bargaining Agreements and UC Policy PPSM 2.210. This position assists with data collection, detailed reoccurring reports and support for collective bargaining units such as CNA, UPTE, AFSCME, CUE, etc.
This position requires a high degree of confidentiality and organization with the ability to acquire skills and knowledge to follow implementation of work process. Incumbent must possess an entry level of analytical abilities; with high organization and priority setting abilities. Strong word-processing, grammar, and proofreading skills also required. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees, including C-Suite executives, within the UC Davis Health System.
Required Qualifications
Applicants are encouraged to upload license and certification if required of the position.

• High school diploma or GED and equivalent experience / training.
  
• Entry level of analytical abilities; with high organization and priority setting abilities.
  
• Demonstrated computer-related skills to utilize various software programs including ECM/Onbase downloading, time and attendance systems, leave processing systems, adobe/PDF, MS Office.
  
• Ability to acquire an understanding of federal and state laws regarding FML/CFRA, leaves in the Collective Bargaining Agreements and leaves covered under UC Policy PPSM 2.210.
  
• Skills to maintain confidentiality; to use excellent judgment in determining whether materials are sensitive and/or confidential and to handle with appropriate discretion. Must be resourceful and diplomatic at all times.
  
• Demonstrated excellent customer service and professionalism, including the ability to handle difficult, sensitive, and confidential matters.
  
• Strong communication skills to advise, communicate and present information clearly and concisely with all levels of staff in order to secure understanding and cooperation.
  
• Experience working independently and as team; quickly, accurately and efficiently in a fast-paced environment.
  
• Demonstrated ability to prioritize workload as it changes daily and complete projects according to time frame.
  
• Skills and understanding to interpret standards; assess situation and determine appropriate course of action.
  
• Ability to learn and demonstrate understanding the basic functions and use of the ecotime time and attendance system, ecotime FML module. Skills and ability to create and distribute reports.
  
• Ability to learn demonstrate understanding of the basic functions of UC Path including request extended absence module administer extended absence module, job data screen, person organization summary, and benefit summary.
  
• Ability to learn and understand UC and UCDH policies and procedures, as well as The Joint Commission, applicable regulations and standards as required.
  
• Writing and editing skills to clearly communicate objectives in correspondence, reports, etc.
  
• Interpersonal skills to act as liaison to maintain cooperation and harmony between departments, units and work as a team member.
  

Preferred Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
  
• Experience in an HR setting.
  
• Demonstrated knowledge of federal and state laws regarding FML/CFRA, leaves in the Collective Bargaining Agreements and leaves covered under UC Policy PPSM 2.210.
  
• Understanding the basic functions and use of the ecotime time and attendance system, ecotime FML module. Skills and ability to create and distribute reports.
  
• Understanding and knowledge of the basic functions of UC Path including request extended absence module administer extended absence module, job data screen, person organization summary, and benefit summary.
  
• Understanding and knowledge of University of California and Davis Health policies and procedures, as well as The Joint Commission, applicable regulations and standards as required.
  

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
  
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
  

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Final Filing Date
06/07/2023
Salary Range
$21.22 - $40.47
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
This position may be eligible for hybrid and/or remote work arrangements
City
Sacramento
Union Representation
No
Benefits Eligible
Yes


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=53735&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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