Location: San Diego, California

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of an expert panel of scientific collaborators committed to advancing the development of new treatments for Alzheimers Disease (AD) through innovative clinical trials.

ATRI is looking for a Project Administrator to serve as a Quality Assurance (QA) representative who will serve as a Trial Master File (TMF) subject matter expert, support inspection readiness of the ATRI, and participate in the planning and execution of internal and external audits. Incumbent will contribute to the creation and implementation of strategies to maintain the integrity of the quality system by promoting the consistent application of standards and best practices.

Key responsibilities include but are not limited to:

• Lead TMF compliance efforts and operational strategies. Serve as TMF subject matter expert across multiple trials, collaborating with internal teams and external vendors to support inspection readiness
• Support study teams in the resolution of TMF-related queries or quality issues
• Provide education and training to study teams to ensure a high level of data quality and research study compliance
• Effectively convey complex concepts and research principles to others to foster a quality culture
• Support study setup and closeout, including development of TMF indices and plans as well as plans for closeout/archival/transfer as required; participate in user acceptance testing
• Monitor, report and present on the health of the TMF through contemporaneous reviews, quality and completeness checks, and reporting tools
• Identify trends, and drive actions when issues are identified
• Assist with the development, implementation and execution of inspection and audit related activities
• Evaluate documents, records and procedures, including audit materials, to ensure they comply with regulations, policies, procedures and customer requirements
• Recommend improvement initiatives based on identified areas of improvement
• May provide work direction to TMF contractors or internal TMF support
• Oversee TMF user access management as required

Essential skills and abilities:

• Solid understanding of the clinical trial process, medical terminology as it pertains to clinical trials, and/or research concepts, ICH guidelines and Good Clinical Practices (GCP)

• Extensive experience in handling clinical trial related documents and electronic TMF systems and technologies

• Ability to handle multiple ongoing projects and tasks with ability to quickly adapt to changing priorities while maintaining a high level of customer service

• Stays informed of industry best practices by reading pertinent literature, attending meetings, and participating in professional associations as appropriate.

• Ability to collaborate with all members to gather, interpret and consolidate data, generate documentation and reporting, review data and information for presentation and review.

• Knowledge of important research principles including ALCOA+, Good Documentation Practices, GCP, confidentiality, human subjects protection
• Analytical skills / assessment / evaluation including interpretation of policies and trends
• Strong attention to detail
• Proficient at planning, organization, time management and follow through
• Skilled at problem identification and proposing solutions
• Effective and frequent written and oral communication with others using tact and diplomacy
• Gathering data / evidence
• Research information / regulations / requirements
• Interviewing / questioning asking the right questions adept listening skills

Preferred education:

Masters degree or combined experience/education as substitute for education.

Preferred experience:

3 or more years of focused TMF experience preferred

Preferred Field of Expertise:

Extensive experience with Trial Master File (preferably DIA Reference Model) and monitoring or auditing. Ability to work collaboratively in a team setting. Familiarity with Microsoft Office and Microsoft Excel. Ability to analyze data and familiarity with data analytics procedures and software. Ability to analyze and conduct problem solving. Ability to train and motivate others and ability to work effectively with diverse populations. Excellent written and oral communication skills. Pharmaceutical or Device Research experience.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

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About University of Southern California (USC)

USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.

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