The UCLA Jonsson Comprehensive Cancer Center (UCLA JCCC) is one of just 57 cancer centers in the United States to hold a National Cancer Institute (NCI) designation as a comprehensive cancer center. This designation is reserved for cancer centers with the highest achievements in cancer research, clinical care, education, and community-focused activities. As such, it ranks the UCLA JCCC among the top centers in the nation. The UCLA JCCC's mission is to accelerate discoveries that prevent and cure cancer and to transform cancer care in Los Angeles County and beyond by driving scientific discovery, innovations in care, by training and mentoring the next generation of cancer researchers and physicians, and by working with and supporting our community partners to improve the health of the people the Center serves.

The UCLA JCCC Executive Assistant provides comprehensive and high-level executive support to the Cancer Center Director, Chief Administrative Officer, and Senior Director for Business & Operations. They serve as the first line of communication, acting as a liaison between Center and institutional leaders, faculty, staff and key stakeholders. Responsibilities include but are not limited to: meeting scheduling and calendar management; complex travel arrangements; processing reimbursements; memo and email drafting; meeting preparations and logistics; presentation drafting; answering phones and triaging requests; drafting and organizing letters of support; etc. In support of the Cancer Center Director, who also serves as a leader of the University of California Cancer Consortium (UC-CC), works with key stakeholders, including the UC Office of the President leadership and staff, on coordinating of UC-CC activities and meetings and supports initiatives.

The Executive Assistant is responsible for coordinating various leadership committees of the Cancer Center and advisory/review boards, including the Cancer Research Council, the Executive Cancer Committee, CCSG Leadership Committee, Internal Advisory Board, External Advisory Board, NCI Site Visit, etc. Coordination of these committees, boards and site visits, include but are not limited to: polling for and identifying meeting dates/times/locations; working with committee chairs to develop agendas; arranging catering and other logistics negotiating with vendors to contain costs; preparing and distributing materials; contracting with venues and other external vendors; managing committee memberships and distribution lists; confirming and communicating with speakers; taking minutes; following up on "action items"; etc. The Executive Assistant oversees and coordinates staff working on specific projects for which they are responsible, such as the External Advisory Board meetings and the NCI Site Visit. In these circumstances, the Executive Assistant assigns responsibilities, tracks progress, etc.

The Executive Assistant collaborates closely with the JCCC Events team, providing assistance and back-up support for all JCCC events as needed and as able while balancing and prioritizing primary responsibilities. Additionally, they may be assigned various data reporting/analysis tasks and special projects by the JCCC Director and/or Chief Administrative Officer.

The ability to balance priorities, have a sense of urgency, be a team player, and use creativity to identify and implement ways to address challenges are critical attributes for the Executive Assistant. Reliability, independence, and initiative are essential. The Executive Assistant should have a personal drive for excellence and a commitment to the Cancer Center's mission.

Salary: $5,316.67 - $10,583.33 monthly