Police Records Specialist (Safety and Police)

Riverside Community College District

Application Deadline. Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time:
5/23/2025

Department: Safety & Police (D)
Position Type: Support Staff (Classified / Confidential)
College/Campus: District
Physical location of the position: Riverside
Employment Type: Full-Time
Position Length: 12-month
Salary Range: Grade G
Salary Amount: $ 5,083 - $ 6,185
Salary Type: Monthly
Is this position categorically (grant) funded? No

Job Description

BASIC FUNCTION:
Under the supervision of the Chief of Police, handles tasks related to the gathering, maintenance and release of confidential police records and reports; the preparation of mandated state and federal crime reports; the mastery of local, state and federal reporting requirements and protocols, and public records statutes; as well as a variety of general clerical duties.

EDUCATION:
Graduation from high school or GED equivalent.

EXPERIENCE:
Two years general clerical experience or equivalent combination of education, training, and experience which demonstrates the ability to effectively and successfully perform the duties of the position are required. Prior police-related work experience, plus extensive public contact experience and recent training in computer software and equipment are highly desired.

KNOWLEDGE OF:
Modern office procedures and Microsoft Office software applications; basic customer service principles and methods; general activities involved in a police function. Effective skills in oral and written communication.

ABILITY TO:
Communicate effectively, both verbally and in writing, with students, the public and co-workers; accurately keyboard at a speed of not less than 35 net words per minute; accurately maintain the police records database (presently CrimeStar, but subject to change); learn police records procedures; serve customer needs including those who may be upset or angry; maintain confidentiality of criminal justice information; establish and maintain effective interpersonal relationships with those encountered in the performance of duties.

LICENSES/CERTIFICATIONS:
None

COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
May include police officers, staff, administrators, students, the community and other law enforcement agencies.

PHYSICAL EFFORT:
Requires the ability to exert some physical effort, such as walking; standing and light lifting; and dexterity in the use of fingers, limbs, and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.

WORKING CONDITIONS:
Normal law enforcement office environment (fast-pace, multi-tasking and working under pressure).

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Reviews reports for completeness and resolves issues of errors and missing information with officers.
2. Records and files a variety of reports such as police reports and court citations.
3. Enters and retrieves online confidential law enforcement information on computer terminals.
4. Tracks missing reports, citations and other documents from officers.
5. Assembles court and District Attorney report packages and ensures appropriate forms are complete and attached.
6. Corresponds with District Attorney's office to ensure accurate and timely filings.
7. Furnishes the Department of Justice (DOJ) with Monthly Arrest Statistics and other mandated reports.
8. Gathers, maintains and submits, pursuant to established deadlines, information required by the US Department of Education under the 1990 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
9. Releases police reports to appropriate individuals, personnel and agencies following the State's public records and release of information mandates.
10. Files and completes background check inquiries from other agencies; checks for local C.O.R.I. (Criminal Offender Record Information), school and employment history and responds according to State's release guidelines.
11. Gathers statistical information and prepares reports for the Chief, sergeants, and other staff members, as necessary.
12. Provides updated information on citations and report processing; makes citation corrections.
13. Distributes and files officers' subpoenas.
14. Obtains blood evidence results from an appropriate vendor and the Department of Justice (DOJ) labs.
15. Files officer Daily Activity Logs; maintains police vehicle logs.
16. Forwards updates on procedural changes from the courts, District Attorney's Office, and Department of Motor Vehicles to department officers.
17. Keeps law enforcement forms updated and in stock.
18. Attends necessary training (introductory and ongoing) to achieve and maintain working mastery of local, state and federal statutes, regulations, requirements and protocols related to college law enforcement records.
19. Participates in District-provided in-service training programs.
20. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
21. Performs other duties, related to the position, as assigned.


CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month
employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve
months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Dr. Lorraine Jones, 3801 Market St., Riverside, CA 92501. Telephone Number is: (951) 222-8039.
Work Hours/Work Days for Classified and Hourly Positions Only: Monday-Friday 8:00am-4:30pm
Required Applicant Documents: Resume or Curriculum Vitae
Cover Letter
Other Document:
Optional Applicant Documents:Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3
Associate or Equivalent Transcript
Bachelors or Equivalent Transcript
Other Document:
Effective Employment Date: Anticipated Start Date: July 2025
Application Deadline: 05-23-2025
Special Comments:*****
IMPORTANT NOTICES:

* Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless all Required Documents are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials WILL NOT be accepted!

* Letters of reference must be non-confidential and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources and Employee Relations at (951) 222-8595 for assistance.
Application Types Accepted: Classified/Management/Confidential Application

To apply, please visit: https://pa379.peopleadmin.com/applicants/Central?quickFind=61830







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