The Buyer is responsible on releasing and ordering supplies through departmental system. Works with Accounts Payable on trouble shooting to resolve any discrepancies on the PO. Maintaining Item and Vendor files in department system.

The Buyer is responsible on releasing and ordering supplies through Materials Management system. Work with Accounts Payable on trouble shooting to resolve any discrepancies on the PO. Maintaining Item and Vendor files in Materials management System.

Essential Duties:

• Procurement of medical, non-medical supplies and equipment as assigned, per specified Materials Management Policy and Procedures.
• Complete daily requisitions with order placement. Notify Buyer Manager of any uncompleted requisitions.
• Research and resolve invoice discrepancies as assigned, per specified Materials Management Policy and Procedures in a timely manner.
• Maintain of all open and closed Purchase Order files, both on site and via MMIS System.
• Ensures pricing integrity by reviewing price increases against contract and non-contracted agreements with Director.
• Follow-up on backorders and communicates to departments accordingly.
• Prepare purchase Orders as assigned for prior approval of Buyer Manager per Materials Management Specifications.
• Maintain all blanket, repair, and service purchase orders, as assigned, in a timely manner.
• Notify Buyer Manager or department Director of any stock-outs, backorders or occurrences that may adversely affect the assigned facilitys flow of material supply.
• Authorized recommended orders each day to process the daily order.
• Process returns and rentals accurately in a timely manner.
• Release forms orders from department on a timely manner.
• Work on bill only POs for OR and give the PO to the vendor in a timely manner.
• Keep track and request MMIS item number for new items in OR and items that do not have MMIS numbers.
• Work on open PO analysis to clean up the system every Month end.
• Review and release office supply orders from department in a timely manner.
• Send out repairs and know what to prioritize to be processed and sent out each day.
• All other duties assigned as deemed necessary by Director.
• Performs other duties as assigned.

Required Qualifications:

• Req High school or equivalent.
• Req 1 year Experience in hospital purchasing and general stores.
• Req Knowledge of medical surgical material.
• Req Working knowledge of Word, Excel and PowerPoint.
• Req Knowledge of general office operation in hospital Materialss Management environment.
• Req Ability to use internet to search for vendors and products.
• Req Ability to analyze and compare bids.
• Req Knowledge of vendors providing goods and services to Hospital.
• Req Working knowledge of AS400 computer.
  

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only).

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About University of Southern California (USC)

USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.

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