Job Title

Job Description Summary

Job Description

We are looking for a diligent Project Administrator for Data Centers plays a crucial role in supporting the successful execution of data center construction and expansion projects. This position involves assisting project managers, coordinating with various teams, and ensuring that all administrative tasks are completed efficiently and accurately. The Project Administrator must:

RESPONSIBILITIES

• Administrative Support must provide comprehensive administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Maintain project documentation, including contracts, permits, drawings, and reports. Ensure all documents are organized, up-to-date, and easily accessible.
• Facilitate communication among project stakeholders, including clients, contractors, and internal teams. Prepare and distribute project updates and reports.
• Assist in creating and maintaining project schedules. Coordinate with team members to ensure timely completion of tasks and milestones.
• Monitor project budgets and expenditures. Assist in the preparation of budget reports and financial summaries.
• Assist in the procurement of materials and services needed for the project. Track orders and ensure timely delivery of supplies.
• Ensure all project activities comply with company policies, industry standards, and regulatory requirements.
• Help identify potential risks and issues and assist in developing mitigation strategies.
• Coordinate with various teams and departments to ensure seamless project execution. Assist in resolving any administrative or logistical issues that may arise.
• Reporting: Prepare and present project status reports, highlighting key metrics, progress, and any potential issues or delays.

REQUIREMENTS

• Minimum of 5 â“ 10 years of experience in construction documentation
• Associate or bachelorâ™s degree in business administration, Information Management, or a related field.
• Proven experience using document control software such as procure, or similar tools.
• Proven track record of successful mission critical facility project delivery.
• Certification in Document Management or Information Management is a plus.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with document management software (e.g., Procure) is a plus.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.