Job Title

Mailroom Clerk

Job Description Summary

The Mailroom Clerk must have excellent written and verbal communication skills, be able to function independently, be detail oriented, flexible, conscientious, and well organized; can work in a fast-paced environment with minimal supervision, possess professional demeanor, and can establish and maintain effective working relationships with co-workers, management, staff, vendors, and suppliers.

Job Description

DUTIES:

Sorts and distributes mail, posts, and prepares outgoing mail for company. Prepares packages for UPS shipment.

Essential Functions:

• Scan all invoices received by USPS, daily, to AP
• Maintain a list of employees within the Exton & Eagleview offices that indicates which copy center contains their mail bin for mail sorting and delivery purposes.
• Sort incoming mail and newspapers by department and individual.
• Deliver mail, internally, for each employee to the copy center nearest their office/cubicle. Mail bins are alphabetical, sort by last name. Distribute twice daily; at 9:30 a.m. and again at 2:30 p.m. to all mail/copy centers located throughout the building.
• Pickup outgoing mail during the morning and afternoon deliveries.
• Distribute mail between West Pharmaceutical Services domestic and international companies.
• Organize and prepare packages for UPS shipment for all West Pharmaceutical Services employees.
• Sign for incoming packages and shipments when Dock Master is away from the loading dock area.
• Troubleshoot problems as they arise with the postage meter, UPS computer and equipment, mailroom folder/sealer, payroll folder/sealer, postage scales and any mailroom equipment.
• Monitor inventory and order supplies required for operation of the mailroom.
• Prepare weekly and monthly reports of all personal mail and UPS shipments and collect money for personal mail and UPS shipments.
• Prepare petty cash report and provide to West Pharmaceutical Services Finance on weekly basis.
• Maintain inventory of stamps for sale to customers for personal use.
• Maintain documentation of UPS shipments (i.e., tracking numbers) and provide to customers as requested.
• Contact Federal Express for pickup services as requested.
• Provide daily coverage of reception desk during receptionistâ™s 15-minute breaks and lunch breaks.

Other Responsibilities:

• Run errands as required (i.e., Eagleview office, post office, etc)
• Perform other duties as related to position.
• Assist co-workers in the Facilities Management organization as needed.
• Serve as backup in the absence of Receptionist (see Receptionist job description).
• Serve as backup in the absence of Facilities Coordinator (see Facilities Coordinator job description).
• Serve as backup in the absence of Dock Master (see Dock Master job description).

Education and experience:

• 0â“1-year experience in clerical capacity
• High school diploma or GED
• Knowledge of mailroom equipment and procedures
• Ability to maintain, troubleshoot and report maintenance issues to vendors and suppliers
• Computer operation and typing skills
• Knowledge of and experience with Microsoft Office software programs
• General technical skills
• Excellent communication skills
• Valid PA driverâ™s license and reliable transportation
• Punctuality and reliability are essential

Physical Requirements:

• Ability to sit or stand for extensive lengths of time
• Ability to utilize computer for extensive lengths of time (requiring finger dexterity and visual acuity)
• Ability to utilize the telephone (requiring auditory and verbal senses)
• Ability to lift to 40 pounds
• Regular and predictable attendance

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ