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As a leading Mechanical and Aerospace Engineering Department in the country and around the world, our faculty and students conduct trailblazing research in broad interdisciplinary areas of Mechanical and Aerospace Engineering: from rockets and spacecraft, to robots, medicine, advanced materials, energy and sustainability. Position Summary
Under the direction of the Sr. Administrative Analyst-Supervisor, provide analytical and fiscal support to Principal Investigators through the full spectrum of sponsored research activities. Major duties include, but are not limited to, pre-award to post-award administration and fund management of approximately $13M of highly complex state, federal, and private contracts and grants. Prepare budgets and proposal packages and ensure compliance with University, State, and Federal audit policies. Review total package to ensure procedural compliance with all relevant policies.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
Proficient in the operation of a PC, and in using Excel and Word for Windows. (Required)
Excellent oral and written communication skills to convey and obtain information. (Required)
Proficient in the use of the BruinBuy Plus and UCPATH system. (Preferred)
Experience in designing, executing, and maintaining databases to track accounts assigned using Microsoft Access and to train others in their use. (Required)
Ability to write computer reports for expenses in tracking, financial projections, and variance analysis. (Required)
Experience in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures based on existing revenue and cost data. (Required)
Working knowledge of university accounting and other administrative policies and procedures (Preferred)
Excellent analytical skills to access financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes. (Required)
Skill in organizing a complex workload and ability to plan and prioritize the work (Required)
Demonstrated ability to work independently with minimal direction. (Required)
Ability to organize and perform a variety of tasks that need to be carried out simultaneously with frequent interruptions. (Required)
Demonstrated interpersonal skills to interact with students, staff, and faculty (Required)
Ability to understand, interpret, process, and review online entries for the campus AIS systems for accounting, payroll, personnel, and other, as required. (Required)
Knowledge of payroll/personnel systems as it relates to contract and grant payroll to work in conjunction with the Payroll/Personnel Analyst; ability to access and use Web-based systems such as QDB, PPP, and others. (Preferred)
Ability to create and maintain individualized Excel spreadsheets to track funding at the request of one or many PI's. (Required)
Demonstrated skill in preparing budgets and projections using spreadsheet and database personal computer software. (Required)
Working knowledge of agency on-line systems to process proposals. (Required)
Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in related area and/or equivalent combination of education and experience /training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.
Schedule
8:00 a.m. to 5:00 p.m Union/Policy Covered
CX-Clerical & Allied Services Complete Position Description
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
