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As an Administrative Assistant III, you’ll play a key role in supporting the Logistics and Materials Management departments across UCLA Health. This is a high-impact position where your attention to detail, organizational skills, and analytical mindset will help keep essential operations running smoothly.
In this role, you’ll manage daily administrative tasks, assist department leadership, and support staff coordination. You’ll handle confidential information, track and analyze data, prepare reports, and support quality improvement efforts. You’ll also be responsible for processing and reconciling invoices, coordinating with Procurement and Accounts Payable, and ensuring timely monthly recharges.
This role includes a mix of administrative, financial, and project-based work, along with serving as the department’s main point of contact for incoming calls. If you’re looking for a fast-paced, collaborative environment where your work supports vital healthcare services, this could be a great fit.
Qualifications
Strong interpersonal and commuincation skills.
Ability to independently make decisions in the absence of management.
Comfortable using inventory systems, Microsoft Office, and basic financial software
Ability to use mathematickal skills to efficently analyze various pertinent data related to workload and dinance.
Basic organizational skills to ensure a workable efficient office including organization of files, electronic and paper records.
Ability to handle confidentiality issues with tact and diplomacy.
Able to work well with others and independently
Good at managing time and priorities in a busy environment
Previous experience in a hospital or healthcare setting preferred
Physically able to lift, push, or pull up to 30 pounds
Willing to attend required trainings and safety drills
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.