Posted: 14-Apr-26
Location: Austin Texas
Type: Full Time
Position Overview
The Texas Exes is looking for an Executive Assistant to perform a variety of administrative tasks, support our executive staff, and assist with the day-to-day operations of leadership team.
The ideal executive assistant is motivated, resourceful, proactive, and professional. They maintain confidentiality, use discretion, manage their own workload without guidance, and prioritize tasks in a fast-paced environment. They are exceedingly well-organized, detail-orientated, flexible, have great time-management skills, and possess a positive, can-do attitude. Additionally, they are adept in technology, learn quickly, and can anticipate needs.
Major Job Functions
- Complete a broad variety of administrative tasks, including:
- Managing executives’ calendars and scheduling meetings requiring interaction with both internal and external executives, board of directors and committee members, key alumni, campus administration, faculty, their assistants, and staff
- Meeting coordination including creating and compiling documents, creating presentations, catering coordination, A/V requests, parking and meeting space reservations, and general assistance with any other necessary collateral
- Composing and preparing correspondence
- Arranging travel plans, itineraries, and agendas as required
- Completing expense reports
- Work closely and effectively with executives to keep them well-informed of upcoming commitments and responsibilities, and follow up appropriately
- Attend meetings with executives when needed to take minutes and notes and follow up on required tasks
- Proofread documents, scripts, and correspondence
- Serve as gatekeeper for executives including:
- filtering callers and visitors
- helping or directing incoming callers and visitors appropriately
- maximizing the time of those you support
- Administer a wide range of special projects
- Format documents, presentations and reports for internal and external communication
- Perform general administration duties such as copying, filing, shipping packages, campus deliveries, etc.
Essential Job Requirements
- Experience as a successful executive administrative assistant reporting directly to senior management
- Experience working in the Texas Legislature, U.S. Congress, or other government entity preferred
- Strong interpersonal skills
- Excellent written and verbal communication skills
- Excellent grammar, punctuation and spelling skills
- Highly professional demeanor; emotional maturity
- Strong attention to detail
- Outstanding organizational and time management skills
- Strong proficiency of MS Office, including Outlook, Word, Excel, PowerPoint, and SharePoint
- Strong calendar management skills
- Computer literacy adequate for database manipulation and report generation
- Experience with Salesforce and Office 365 preferred
- Aptitude for being self-directed with long-term projects.
- Be available for occasional after-hours work-related issues and questions from AED and ED
- Ability to work occasional weekends and evenings
- Proof of work authorization upon hire
- Pass background check
The Texas Exes prides itself on being a family-oriented and fulfilling working environment. We are a close-knit team of mission-driven people who get the job done. We offer our full-time employees a highly competitive benefits package (generous 401K match, fully paid health premium options with employer contribution into an HSA, and free parking—just to name a few), and a professional culture that rewards and acknowledges hard work, creativity, and loyalty.
TO BE CONSIDERED FOR THE POSITION Send resume, cover letter, references, and SALARY REQUIREMENTS to resumes@texasexes.org.
Be sure to put “Executive Assistant” in the subject line and state where you saw this posting. No phone calls please.
