Job Description

Come join our team!

The Program / Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

What are the Primary Duties and Responsibilities?

• Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
• Interfaces with other departments, staff, leaders and/or other partners. Provides coordination of applicable logistics or information as directed by leadership.
• Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program or project. May actively represent the program and/or the organization.
• Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
• Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with departments, vendors and applicable community parties as needed.
• Responsible for creating reports for management in the evaluation of the project or program performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
• May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

What are the Department-Specific Responsibilities?

• Coordinate all administrative aspects of the fellowship program, including recruitment, onboarding, orientation, and graduation.
• Ensure compliance with ACGME or institutional requirements, managing documentation, evaluations, duty hours, and accreditation-related reporting.
• Develop and maintain fellow schedules, didactic calendars, and support curriculum delivery in collaboration with faculty and the Program Director.
• Serve as the primary liaison between fellows, faculty, the GME office, and external accrediting bodies, ensuring clear and timely communication.
• Support fellow well-being, performance tracking, remediation processes, and scholarly activity logistics (e.g., conference travel, research submissions).

Qualifications

Education & Experience Requirements:

• High School Diploma / GED required. Bachelor's Degree in Health care, Business Administration, Management or related field preferred.
• Two (2) years of progressively responsible administrative or strategic support experience required.
• Two (2) years of organizational program or project coordination or support experience; utilizing program/project management and development procedures preferred.
• At least one (1) year of work experience with ACGME accredited residency or fellowship programs preferred.
• TAGME certification is preferred.

Tentative Work Schedule: Monday - Friday 8:00am - 4:30pm

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About Cedars-Sinai Medical Center

Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competi...tive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.

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