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Posted: 12-Mar-26
Location: East Bay, California
Internal Number: 555926
Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month (Step 1) to $5,430.00 per month (Step 12).
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
Classification
Administrative Support Coordinator II
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
The Grants Coordinator provides administrative and project coordination support for complex initiatives related to transfer pathway development and implementation. The incumbent independently manages a broad range of moderate to complex responsibilities, ensuring work is completed accurately, efficiently, and in compliance with university policies and established guidelines.
The position is responsible for coordinating project activities, tracking deliverables and timelines, compiling and analyzing information, maintaining official documentation, and facilitating communication among diverse stakeholders. The incumbent exercises independent judgment in prioritizing assignments, interpreting policies and procedures, resolving administrative issues, and recommending process improvements to support operational effectiveness.
Serving as a central point of coordination, the Grants Coordinator collaborates with campus partners -including Facilities, academic departments, and Academic Affairs offices - and engages external stakeholders as appropriate to support advising initiatives and transfer pathway publishing. The role requires strong organizational skills, analytical ability, discretion, and the capacity to manage multiple priorities in a dynamic environment.
Please Note: Review of applications will begin on March 26, 2026.
This position is grant-fuinded, temporary through December 31, 2026, with the possibility of reappointment.
Responsibilities
Project Coordination and Administrative Support
Project coordination across campus partners
- Coordinate with campus departments and units to implement campus activities and campus wide initiatives. Support planning, scheduling, and execution of events and activities by coordinating with partners such as Accounts Payable, campus catering, Facilities, and supply vendors. Align timelines, manage logistics, and facilitate communication across stakeholders to support successful delivery.
- Gather and compile information to support institutional operations and initiatives. Maintain and update online resources such as webpages, portals, and tools for faculty, staff, students, and campus partners. Update program and initiative related information as directed.
- Provide administrative support requiring judgment and discretion, including coordination of communications with campus affiliates and leadership. Support travel authorizations and reimbursements, procurement and accounting coordination for office and project needs, meeting and event logistics, and compliance related coordination with Facilities as needed.
- Handle sensitive and time-critical information with a high degree of discretion, professionalism, and sound judgment. Respond to confidential matters in accordance with institutional policies and privacy standards. Provide timely, accurate, and high-quality customer service to students, faculty, staff, and campus partners, ensuring inquiries and requests are resolved efficiently and courteously.
Program Mapper Transfer Pathways Subgrant Support (Project Coordination + Publishing Readiness)
- Maintain the project calendar and milestone tracker; organize shared files; apply document management and version control practices for drafts and inputs.
- Support collection/organization of curriculum and articulation materials and compile inputs from project leads into working documents.
- Coordinate intake of map updates and supporting information; track review, outstanding items, and approvals to support timely completion of draft/near-final updated maps.
- Provide documentation support for the Program Pathways Mapper Sustainability Plan, including capturing decisions, organizing content, formatting drafts, and tracking stakeholder inputs related to version updates.
- Coordinate limited engagement sessions with stakeholders and transfer students (scheduling, invitations, logistics, materials); capture notes and summarize themes for project leads.
- Organize final materials to support publication of updated Program Mapper content and related resources; support assembly/formatting of the concise project summary report.
Minimum Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Preferred Skills and Knowledge
- Ability to work almost completely independently in areas of responsibility; proactive follow-through and strong time management.
- Ability to analyze and handle complex problems and assignments; track multiple projects, deadlines, and dependencies.
- Ability to navigate university webpages/resources to provide correct guidance to constituents; support web/content updates as assigned.
- Ability to compile and summarize information (e.g., engagement input themes, status updates, and meeting logs).
- Knowledge of university organization, protocols, and roles; ability to coordinate across faculty/staff/leadership and external partners when needed.
- Proven ability to exercise sound judgment when managing time-sensitive or confidential matters.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California?s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU?s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Information
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
