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Dołącz do Naszego zespołu jako Administration Specialist. Praca stacjonarna w recepcji biura administracji C.H. Złote Tarasy w godzinach: 8:30-16:30 lub 9:00-17:00.
Job Description
1. Obsługa administracyjna biura centrum handlowego
Prowadzenie korespondencji przychodzÄ…cej i wychodzÄ…cej (mailowej oraz tradycyjnej).
Zarządzanie obiegiem dokumentów, archiwizacja, wprowadzanie danych do systemów wewnętrznych.
Przygotowywanie pism, zestawień, raportów oraz prezentacji na potrzeby zespołu zarządzającego.
Organizacja i bieżące wsparcie pracy biura (zamówienia materiałów biurowych i spożywczych, kontakt z dostawcami, wsparcie w fakturowaniu).
2. Wsparcie zespołu zarządzającego centrum handlowym
Umawianie spotkań, przygotowywanie kalendarza i materiałów na spotkania.
Przygotowywanie protokołów ze spotkań i śledzenie realizacji ustaleń.
3. Kontakt z najemcami i partnerami zewnętrznymi
Udzielanie bieżących informacji najemcom dotyczących regulaminów, akcji marketingowych i kwestii operacyjnych.
Wsparcie w komunikacji pomiędzy najemcami a zespołem technicznym, marketingowym, administracyjnym i ds. najmu.
Zbieranie materiałów (dokumentów oraz danych) od najemców.
4. Wsparcie operacyjne funkcjonowania centrum
Rejestracja i dekretacja faktur kosztowych w systemie Yardi
Wprowadzanie danych do systemu Yardi
Generowanie raportów z Yardi i przekazywanie do księgowości
Aktualizacja danych na potrzeby komunikacji wewnętrznej i zewnętrznej (np. tablice informacyjne, portal najemców, baza danych najemców i inne).
Koordynacja pracy ochrony, sprzątania i serwisów technicznych w zakresie bieżącej komunikacji administracyjnej.
Monitorowanie wykonania zleceń i zgłaszanie nieprawidłowości do Technical Managera, Administratora Centrum lub Dyrektora Centrum.
5. Inne zadania administracyjne
Wsparcie przy przygotowywaniu dokumentacji.
Obsługa gości i interesantów.
Wykonywanie dodatkowych zadań powierzonych przez zespół zarządzający centrum.
Work for the Best in the Industry - make your next move here!
Cushman & Wakefield is a leading global real estate services firm. As a leader in multifamily property management, we deliver exceptional value through tailored solutions that create efficient and engaging communities. Our passionate approach, strong operational practices and high-performing teams unlock every property’s ability to provide residents with a place they can truly call home.
