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Salary: $64,877.00 - $101,701.00 Annually Location: Main Campus, Moraga, CA Job Type: Full-Time Job Number: 202600035 Division: Business Affairs Division Department: Facilities Services Department Closing: Continuous
.
About Saint Mary's College
Founded in 1863, Saint Mary's College of California is a residential institution in the Moraga Valley, 20 miles east of San Francisco, rooted in the Catholic, Lasallian, and Liberal Arts traditions. Enrolling more than 3,000 undergraduate and graduate students, the College integrates liberal and professional education within a mission shaped by the De La Salle Christian Brothers. Known for academic excellence, innovation, and responsiveness, Saint Mary's fosters shared inquiry, meaningful student engagement, and a strong commitment to diversity, leadership, and service.
Why Join Saint Mary's College?
At Saint Mary's, your work has visible impact. As a close-knit residential college, employees work collaboratively across departments-your ideas, leadership, and contributions directly shape the student experience and the future direction of the institution. Colleagues partner across divisions, decisions are grounded in mission, and innovation is encouraged. If you are seeking a workplace where purpose, community, and professional growth intersect-and where your work truly matters-Saint Mary's offers that opportunity.
Job Title
Event Operations Manager
Job Summary
The Event Operations Manager provides operational leadership and coordinationfor internal and external meetings, events, and conferences managed through the Office of Meetings, Events, and Conference Services (MECS). Reporting to Facilities leadership, this role is responsible for overseeing event logistics, coordinating cross-functional service delivery, maintaining scheduling systems, and supervising student event staff.
This position exercises independent judgment within established policies and procedures related to event operations, resources coordination, scheduling systems, and service execution. The Event Operations Manager serves as a key operational point of contact to ensure events are delivered effectively, safely, and in alignment with institutional standards and financial parameters.
Essential Responsibilities
Event Operations Oversight - Internal Events
Oversee and coordinate logistical planning for approved internal campus events, including room configurations, technology requirements, and service coordination with Facilities Services, IT Services, Dining, and other campus partners.
Review, process, and manage internal event requests in accordance with MECS policies, scheduling standards, and space-use protocols.
Develop and maintain daily event reports, room layouts, operational timelines, and execution checklists.
Provide on-site operational oversight for assigned events, proactively resolving logistical issues and escalating matters requiring policy or financial decisions to MECS leadership.
Ensure internal stakeholders understand event-related costs, service requirements, and operational constraints.
Event Operations Oversight - External Events
Coordinate approved logistics for external events, conferences, and programs, ensuring compliance with College policies and operational standards.
Manage external event requests, documentation, and schedules in alignment with MECS procedures.
Monitor event execution to ensure services are delivered as planned and financial expectations are met.
Identify operational risks or service issues and recommend adjustments to MECS leadership as appropriate.
Supervise current contract employees assisting with external events and SODEXO bookings, ultimately hire as budgets allow full-time or part-time resources.
Major Institutional Events
Support the planning and execution of major institutional events such as Commencement activities, Grad Fair, Orientation, Weekend of Welcome, Reunion Weekend, and other College-sponsored programs.
Coordinate assigned operational workstreams and provide event-day oversight to ensure timely execution and service continuity.
Systems, Scheduling, and Process Management
Maintain and oversee event scheduling systems (including AdAstra and transition to CourseDog), ensuring accuracy of calendars, space assignments, and event data.
Establish and reinforce standardized processes for event data entry, updates, and reporting.
Serve as a functional resource for staff and student employees on system usage and operational procedures.
Supervision of Student Event Staff
Assign, coordinate, and oversee the work of student employees supporting event operations.
Provide training, guidance, and performance feedback to ensure work is completed accurately and in accordance with MECS standards.
Monitor student staffing coverage for events and recommend adjustments as needed.
Communication and Coordination
Serve as a primary operational liaison between MECS and campus service departments to support coordinated event execution.
Prepare and distribute approved event information, schedules, and logistical details to internal partners.
Other Duties as Assigned
Experience and Qualifications
Education: Bachelor's degree required.
Experience: Minimum of two (2) years of experience in event operations, logistics coordination, facilities operations, or related operational roles.
Skills/Abilities:
Demonstrated ability to coordinate complex operational activities across multiple departments.
Strong organizational, communication, and problem-solving skills.
Ability to exercise independent judgment within established guidelines.
Proficiency with Microsoft Office 365, Google Workspace, and event scheduling systems.
Ability to manage multiple priorities in a fast-paced, event-driven environment.
Licenses & Certifications:
Valid California driver license required and must be insurable by the College's carrier. Application Review & Recruitment Timeline
This position is part of a continuous recruitment and will remain open until filled. The first review of applications will begin on June 12, 2026. To be considered in the initial review, please submit your application before this date.
Interviews are tentatively scheduled to take place during the week of June 22, 2026.
Additional application materials may be reviewed on an ongoing basis until the position is filled.
The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds... that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).