The Permanente Medical Group, Inc. (Kaiser Permanente Northern California)
Northern & Central California, California
Featured! Featured!
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Under the general direction of the Department Chair, Chief Administrative
Officer (CAO), Chief Financial Officer (CFO), and direct supervision of one of
our Contract & Grant Supervisors-and in coordination with research administrative
staff-this role is primarily responsible for overseeing and supervising the
department’s pre- and post-award administration for both intra- and
extramurally funded research projects supporting departmental Principal
Investigators (PIs). Key responsibilities include managing active clinical
finance and post-award fund activities for assigned divisions and PIs. The
position also involves preparing financial and grant reports, developing and
monitoring budgets, and managing salary funding for faculty and staff,
including processing entries in UCPath. Additional duties include reviewing and
reconciling the general ledger, performing corrections such as salary cost
transfers, retros, NPEARs, and TOFs, and serving as a liaison with external
departments, funding agencies, and subawardees.
Salary Range: $70,900 - $145,200 Annually
Qualifications
Required:
Three (3) to
Five (5) years of Research Administration experience
Interpersonal
skills to effectively communicate information in a timely, professional manner
and establish and maintain cooperative and effective working relationships with
students, staff, faculty, external collaborators and administration and to work
as a member of a team.
Ability to set
priorities and complete ongoing tasks with competing deadlines, with frequent
interruptions, to meet the programmatic and financial needs of PIs and the
department, while complying with University and funding agency policies and
regulations.
Analytical
skills to assess financial information, define problems, formulate logical
solutions, develop alternative solutions, make recommendations, and initiate
corrective actions.
Close attention
to detail to ensure accuracy in a fast-paced, fluctuating workload environment.
Organization
skills to create and maintain administrative and financial files effectively as
well as independently balance the various tasks to ensure deadlines are met.
Demonstrated
proficiency with Adobe and Microsoft suite software, especially Excel, to
perform daily tasks efficiently and accurately.
Strong writing
skills in a variety of styles to draft persuasive text for a variety of
audiences while ensuring adherence to funding sponsor’s guidelines.
Demonstrated
knowledge of effective grant funding processes, procedures and techniques.
Ability to
perform complex financial analysis and customized reporting.
Preferred:
Bachelor’s
Degree in Finance/Administration or experience equivalent.
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.