The Saklan School is seeking an Advancement Coordinator to join our administrative team. This is a 10.5 month position. The Advancement Coordinator is a collaborative and detail-oriented member of the school’s advancement team, supporting the school’s fundraising, admissions, communications, marketing, and community engagement efforts. Reporting to the Director of Advancement, the Advancement Coordinator helps implement strategies that strengthen enrollment, philanthropy, and community connections while advancing the school’s mission and values.

The ideal candidate is highly organized, relationship-focused, and comfortable managing multiple priorities in a fast-paced school environment. This role requires strong communication skills, discretion, creativity, and the ability to work collaboratively with faculty, staff, families, alumni, volunteers, and community partners.

Roles and Responsibilities

Development and Fundraising Support

• Support all aspects of the school’s fundraising efforts, including annual giving campaigns, events, donor stewardship, and community outreach
• Assist with the preparation of fundraising materials, donor communications, acknowledgements, and reports
• Maintain donor databases and ensure accurate gift entry, reporting, and recordkeeping
• Coordinate donor recognition efforts and support stewardship activities
• Assist with fundraising events, auctions, and volunteer coordination

Admissions and Enrollment Support

• Support admissions and enrollment activities, including tours, open houses, student visits, and family communications
• Respond to prospective family inquiries and assist with applicant tracking and follow-up
• Help maintain admissions records and enrollment data
• Support retention and community-building initiatives for current families

Communications and Marketing

• Assist in creating and distributing print and digital communications materials
• Help manage website updates, social media content, blogs, and promotional materials
• Ensure consistent branding and messaging across communications platforms

Community Engagement and Events

• Support alumni engagement, volunteer programs, and parent association initiatives
• Coordinate logistics for school events, donor gatherings, and community programs
• Help foster a welcoming and inclusive school community through communication and outreach efforts

Administrative and Operational Support

• Assist the Director of Advancement with scheduling, reporting, budget tracking, and project management
• Prepare reports related to fundraising, enrollment, and communications metrics
• Support data collection and analysis to help guide advancement strategies
• Maintain confidentiality and professionalism in all aspects of the role

Qualifications

• Bachelor’s degree
• Experience in advancement, admissions, communications, marketing, event planning, or administrative support, preferably in a school setting
• Knowledge of Project Based Learning
• Strong organizational, interpersonal, and communication skills
• Experience with donor databases, enrollment systems, or CRM platforms preferred
• Ability to manage multiple projects and deadlines effectively
• Commitment to collaboration, community engagement, and progressive education
• Ability to maintain confidentiality and exercise discretion

• Ability to attend occasional evening and weekend events
• Ability to move throughout campus and participate in school activities and events
• Ability to pass a background check

About The Saklan School

The Saklan School, founded in 1954, offers an outstanding coeducational Preschool-8 program to over 130 students. The school community embraces the ethnic, cultural and socioeconomic diversity of the Lamorinda area and well beyond. The school's educational program is driven by its mission of Thinking Creatively, Acting Compassionately Living Courageously and fosters all of the skills of 21st Century pedagogy. Our small class size and project-based learning approach cultivates confidence, self-esteem and leadership skills. The Saklan School places much emphasis on the arts, a strong sense of community, responsibility, personal growth and balance. The Saklan School is located in Moraga, California, with easy access to many points in the East Bay area.

Connections working at The Saklan School